4th Annual Forum of the EU Strategy for the Danube Region

Bilateral Meetings - How It Works

 

Picture - Bilateral Meetings

A meeting event is a quick and easy way to meet potential cooperation partners. People meet and greet at high speed. 20 minutes are usually enough to build connections, then the bell rings and the next talk starts.

 

 

 Task 

  Description

 Registration

 Publish your business focus &
 collaboration wishes

  1. Register
  2. Publish your organisational focus and your collaboration wishes
    The better your profile the more meeting requests you will receive
 Book B2B meetings
  • Send meetings requests to selected participants of your choice
  • Meeting requests are treated as accepted as long they are not declined
 Personal meeting schedule
  • You receive your pre-liminary meeting schedule by email

 Bilateral
 face-2-face meetings 

  • You receive your updated schedule at the reception desk
  • Your schedule contains time and table number of each single meeting

The workflow in detail

1) Online registration

Register online and submit your own cooperation profile.

In your profile you can state what kind of technology/product/expertise you are offering, what kind of cooperation you are looking for and which ideas you would like to discuss with potential collaboration partners.

All cooperation profiles will be published online and will be for everyone to see. You can change your profile any time.

Note: The better the quality of your profile the more meeting requests you will receive.
Your business proposal is your business card, therefore spend some minutes to insert a high quality and meaningfull profile.
Why and how to write a meaningful cooperation profile


2) Promotion of published profiles

All published profiles will be extensively promoted by the organisers of this event. Furthermore, all participants of the event will view your cooperation profile. A statistical analysis of 40 meeting events showed that high quality profiles are visited about 50 to 150 times BEFORE the event and will still be viewed AFTER the event.

3) Selection of bilateral meetings

Email notification
You will be informed by email when you can start booking bilateral meetings. Check which cooperation profiles are most promising. Intelligent search options allow a quick identification of the most suitable participants/cooperation profiles. Within a few minutes you should be able to identify future potential business partners.

Booking of bilateral meetings
Once you have found the most promising business partners you can select them for bilateral meetings. You can add further meetings any time but please be aware that the bookings are managed on the principle "first come - first served". You can book meetings BUT you can also be booked for bilateral talks by other participants! For more information see FAQ.

Your personal meeting schedule
A few days before the event you will receive your personal meeting schedule (furthermore you can constantly check your meeting schedule online). This meeting schedule gives information about the time, the number of the table and who you are going to meet.

Confirm your participation
In case you have meetings the organiser needs to be sure that you will attend the event. Therefore please confirm or cancel your participation once you are asked to confirm.
Otherwise the event organiser has to inform all your meeting partners that meetings are/could be uncertain. This causes additional work and makes the event less reliable.

 

4) At the event

At the registration desk, you will receive an updated version of your meeting schedule including last minute bookings. Your personal meeting schedule lists in chronological order for each meeting the

  • names of your conversation partners
  • number of table for each meeting

Our staff will be at your disposal during the whole meeting event.

 

 

Registration
closed since 13 Oct 2015
Schedule
Registration 10 Sep – 13 Oct
Meeting Selection 15 Oct – 27 Oct
Event 29 Oct – 30 Oct
Details
Language English
Costs Free of charge
Venue Böfinger Straße 50
Ulm, Germany
Bilateral Meetings
Participants 270
Meetings 207
Participants
Albania 1
Austria 116
Belgium 63
Bermuda 1
Bosnia-Herzegovina 9
Bulgaria 37
Croatia 37
Czech Republic 21
France 2
Germany 449
Hungary 75
Italy 5
Kosovo 1
Latvia 1
Luxembourg 2
Moldova 39
Montenegro 2
Netherlands 2
Norway 1
Poland 5
Portugal 1
Romania 156
Serbia 78
Slovak Republic 49
Slovenia 21
Spain 4
Sweden 2
Turkey 2
Ukraine 28
United Kingdom 1
Total 1211
Profile Views
Before Event5811
After Event 1866
Total7677